Job description

Part-Time Accounts Payable/Accounts Receivable Specialist

Classification: Hourly/Non-Exempt
Reports to: Accounting Manager

PURPOSE

Provide support to the Accounting Manager to achieve and by coordinating full-cycle accounts payable, processing company invoices, and monthly billing. Address tight deadlines and other financial accounting activities, including posting accounting journals and other ad hoc accounting requests.

ESSENTIAL RESPONSIBILITIES & DUTIES

Accounts Payable

· Responsible for full-cycle A/P.

· Review and verify invoices and check requests.

· Sort, code, and match invoices. Set invoices up for payment.

· Track expenses and process expense reports.

· Prepare and process electronic transfers and payments.

· Prepare and perform check runs.

· Post transactions to journals, ledgers, and other records.

· Reconcile accounts payable transactions.

· Prepare analysis of accounts.

· Monitor accounts to ensure payments are up to date.

· Research and resolve invoice discrepancies and issues.

· Maintain vendor files.

· Produce monthly reports.

· Maintain company policies and procedures to ensure that controls are kept

· Vendor account reconciliation

· Prepare check and ACH payment selection

· Verify ACH information and revised remit-to information before setup or change

· Assist in the year-end 1099 process

Accounts Receivable

· Prepare monthly billing, and reconcile the accounts receivable ledger to ensure that all payments are accounted for and correctly posted

• Verify discrepancies by and resolve clients’ billing issues
• Facilitate payment of invoices due by sending bill reminders and contacting clients
• Generate financial statements and reports detailing accounts receivable status

· May be responsible for miscellaneous administrative office duties and ad hoc accounting requests as needed, such as AP/AR report requests and filing.

· Additional duties will include: assisting Accounting Manager with closing financials at month-end

REQUIREMENTS

· Associate’s degree or equivalent

· At least 1 – 3 years’ experience in a professional office, fast-paced environment, in an administrative role

· Proficient with office-related software and equipment, including MS Office

Job Type: Part-time

Pay: $18.00 - $19.00 per hour

Schedule:

• Day shift
• Monday to Friday

Work Location: One location

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