Assistant to the Superintendent’s Office (SY22-23)
Full Time
Needham, MA 02492
Posted
Job description
Needham Public Schools
Needham, Massachusetts
Job Details
Job ID: 4243858
Application Deadline: June 2, 2023
Posted : May 3, 2023
Starting Date: Immediately
Job Description
The district is seeking to fill the positon as soon as possible. This position will remain posted until filled.
The Needham Public Schools is seeking qualified applicants for a full-time
Assistant to Superintendent’s Office. The position will be located at the School Administration & Operations Building, which will reside at the Hillside Elementary School during renovations to the Emery Grover Building (Current School Administration Building). The Assistant will provide support to the Superintendent’s Office in various projects and act as the main point of contact for visitors, families, students, and staff in the administration building. Our ideal candidate will be great with both people and processes. This person will have excellent communication skills, an eye for detail, and a capacity to manage multiple projects and processes without missing a beat. In addition, this person will have comfort with technology, facility with a wide range of administrative tasks, and the capacity to communicate positively with families, schools, and stakeholders.
About Needham Public Schools (NPS): NPS has a deep commitment to the success of our diverse students and families and to the professional accomplishments of its educators. Needham devotes itself to cultural proficiency, equity, and community collaboration to fulfill the vision of the Portrait of a Needham Graduate. This METCO district comprises 5 elementary schools, 2 middle schools, and 1 nationally-ranked high school serving approximately 5,500 students. NPS is committed to addressing equity in the district by focusing on improving academic performance for historically marginalized students and ensuring our schools are safe for every child and free of bias, bullying, and hurtful acts that demean and diminish. Read more about our equity work here.
- Engage, welcome, and assist visitors to the administration building, including families, students, staff as well as those new to the district
- Assist with the smooth and daily operation of the administration building, including aiding visitors and staff and facilitating the use of spaces in the building
- Work with Office of Student Support Services to assist with student registration
- In collaboration with the Superintendent or Executive Assistant to the Superintendent, write correspondence, communications, and newsletters to ensure timely, effective, and coherent messaging
- Oversees a district wide calendar of events, ensuring alignment and clarity across the district’s schools and departments
- Ensure the district website remains updated and looks for ways to improve the accessibility and relevance of information shared there
- Assist with Superintendent’s calendar and coordinate scheduling with the Executive Assistant to the Superintendent as necessary
- Answer calls to the Superintendent's Office by providing general information and, when necessary, routing families and other stakeholders to the appropriate contact person
- Engage in ad hoc project management, research, and data analysis as needed approaching these tasks with a spirit of flexibility and inquiry
- Maintain confidentiality with sensitive information ensuring students, parents, staff, and other stakeholders can fully trust in the Office of the Superintendent
- Assist with special projects as assigned by the Superintendent or Executive Assistant to the Superintendent many of which will require data skills and independent problem solving
Skills and Qualifications:
- Communicates clearly and professionally in both speech and writing
- Has experience in K-12 education or a similar field, ideally in a position supporting school or district leadership
- Comfortable working with databases and Google suite tools (docs, sheets, slides)
- Juggles multiple responsibilities and adapts to change
- Maintains and improves organizational systems; identifies opportunities for improvement
- Forges positive collaborative relationships with district colleagues and community partners
- Creates a warm and welcoming environment for all staff, students, families and visitors
- Safeguards confidential information
- Demonstrates a commitment to celebrating diversity and pursuing equity
Minimum Qualifications and Standards Required
Must be physically able to operate a variety of automated office machines and equipment, including a computer, basic office equipment, adding machine, telephone, etc. Must be able to exert up to five pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time, but may involve walking or standing for brief periods of time. Must be able to lift/carry weights of five to ten pounds.
Application and Selection Procedure:
Please apply online. The application will be considered only when the online application is completed and a cover letter, resume and three letters of recommendation have been attached to your online application. All resumes will be screened and selected candidates will participate in a thorough interview process.
Compensation and Benefits:
Please review the Unit D Contract and this page to learn more about employee compensation and benefits.
Pay Grade: AR4, 12 months
The Needham Public Schools does not discriminate on the basis of race, color, sex, sexual orientation, gender identity, religion, disability, age, active military/veteran status, ancestry, genetic information, or national or ethnic origin in the administration of its educational policies, employment policies, and other administered programs and activities. In addition, students who are homeless or of limited English-speaking ability are protected from discrimination in accessing the course of study and other opportunities available through the schools.
Needham Public Schools has a strong commitment to equity. Candidates who also have a strong commitment to this work are encouraged to apply. For more information on our equity work please visit our equity website.
Position Type: Full-time
Positions Available: 1
- Job Categories : Support Staff > Administrative Assistant
Support Staff > Receptionist
Support Staff > Secretary
Job Requirements
- No experience required
Contact Information
Lisa Tedeschi
1330 Highland Avenue
Needham, Massachusetts 02492
Phone: 781-455-0400
Email:
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